Posted: 01/04/2026
Job Ref: 30324
Recruitment & Training Administrator
Job Description
Our client is currently offering a new opportunity for a Recruitment & Training Administrator to join their Edgware dealership.This role would be ideal for someone with a strong administration background within recruitment & HR, ideally someone who enjoys working in a cross-function and busy environment. With great organisation and communication skills, the Recruitment & Training Administrator will provide seamless support to the HR department in the administration and practical assistance of all tasks that are recruitment & training related.
This is a 12-month FTC with the chance of it being extended further, this will also be a Hybrid role with 3 days in the office and 2 from home.
About the role
- Administer the internal advert process, ensuring all roles are authorised by the relevant director on eploy (our clients internal CRM)
- Ensure that all vacancies are advertised on the appropriate platforms & removed in a timely manner
- Maintain a schedule of all vacancies to ensure the process is professionally managed
- Ensure all direct CV submissions managed effectively, passing appropriate ones to Octane and responding to any unsuccessful direct applicants
- Support Octane with the Coordination & Scheduling of interviews with hiring managers ensuring these are held in a timely manner and feedback is sort
- Ensure contracts of employment, offer letters, handbooks and complete starter packs are issued to all new joiners & returned documents filed appropriately
- Ensure all right to work paperwork is collated & filed for all new joiners
- Collect & obtain references for employees recruited outside of RPO Provider
- Ensure all referral payments are passed to the HR Administrator for processing
- Manage the Recruitment inbox in a timely manner
- Accurately maintain all personnel files that you have worked on
- Invite all new joiners to Corporate Induction including their first week plan & centre guide
- Keep a record of all work permits/visa’s and obtain up to date documents when required
- Obtain week 1 induction/initial review forms and record on the COE spreadsheet
- Update and maintain accurate information of employee training (external) within the Training Log
- Organise and co-ordinate all non-manufacturer training with the appropriate training provider e.g. Excel training
- Excellent basic salary
- Fun, friendly working environment
- Vehicle Purchase & Servicing Discounts – For you and your family
- Perkbox Membership – Access major retailer discounts, wellness tools & monthly treats Virtual GP – 24/7 health consultations and mental wellbeing support
- Life Assurance & Long-Term Illness Cover
- Flexible progression based on your career aspirations
- 6 Weeks Annual Leave (rising with service)
- Holiday Carry-Over Option
- Long Service Awards & Bonuses (up to £1,500)
- Celebration Gifts – Birthdays, weddings, new arrivals
About you
- Have excellent planning and organisational skills
- Ability to work under pressure
- Have experience within HR/recruitment administration
- Be organised and able to work to set deadlines
- Be able to work in a fast-paced environment
- Have a keen eye for detail & be able to work across multiple computer systems
- Be computer literate i.e. Work & Excel
Our Client is a leading car automotive dealership in the UK specialising in Japanese brands, they currently employ over 500 people across 11 retail dealerships and are looking to expand even further.
What’s next?
If you’re an automotive professional looking for a role with realistic career progression within a business that promotes positive change and development, then this is the role for you. Apply online now and gets a response within 48 hours!
Octane Recruitment is a specialist Automotive and Motor Trade recruitment agency, working with main dealerships, bodyshops, tyre management companies, parts distribution centres, independent garages, fleet operators, HGV companies, import centres and manufacturers across the UK. We recruit across the motor trade and related industries.
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